Commitee Meetings 11-23-09

Everyone was in attendance for this meeting. Committee of the Whole was scratched from the agenda.



Refuse Collection & Recycling

• Refuse & Recycling Contract Presentation/Discussion

Tim Schiebe (sp) was in attendance to give a presentation on the contract the city has with Reliable Sanitation.

Tim noted he has expanded recycling with some of his commercial clients in Columbia, notably The Falls, Tiny’s, & West Park Bowl. Tim noted that not all commercial trash in Columbia is his responsibility as a few other companies handle some businesses. Alderman Row asked if it was possible for the city to mandate only one trash company for the city and all businesses in it. Tim said that would be a franchise agreement and regardless he would continue to expand recycling with the businesses he services.

The mayor asked if there were any grants for expanding recycling, Tim said there were and that either the trash company or the city could apply for them, Hutchinson then directed Tim to possibly check with Paul Ellis as he would help with applying for grants such as that.

The total tonnage of recycled material per Tim’s records was up 3% from ’08 to ’09 and trash tonnage was down.

Tim proposed in his contract approximately a 3% increase a year as part of a 3 year contract. Alderman Stumpf threw the idea of having maybe the city also increasing their fee charged to citizens as well just as an idea. The suggestion was briefly discussed and Stumpf noted that Tim’s 3%/year increase is a good deal. Al Hudzik noted that the performance bond should be increased. Al Hudzik was instructed to finalize the contract but the increase was ok’d by the council.

The city will now give recycling bins and lids to all new residences.

Alderman Hejna noted that the leaf and limb contract will be up for renewal soon.

Tim mentioned he had the contact info of a number of companies he would pass along that provide leaf and limb service. Tim also noted that Blalock on Skyline drive will continue to allow Reliable to turn their trucks around in his driveway. He no longer wants a new culvert under his driveway.



Streets Sidewalks, Drainage, and Public Utilities

• Old Town Project – Davenport Callis Driveway Issue Discussion

The Callis(sp) family would like the following things to be done to their property as part of this project.
• Remove two trees that will probably die due to the construction.
• Replacement of conduit under their driveway that was removed.
• A retaining wall along the back of the sidewalk so their yard does not slope as much as it will. They would also like the retaining walls originally in the plan reworked around their driveway.
• For the grading of their driveway to extend farther back into their property so the grade is not as steep.
• Have their downspout drain out to the area between the sidewalk and the curb like the rest have been done in the project.

Alderman Row noted that while he believes that Ron Williams is correct and the city is following the plans if it were his yard he would want it fixed. Hutchinson also noted that it should be fixed but some costs have to be figured out before decisions get made. The council also discussed that any retaining walls should be on the Callis property so it would not interfere with any future work in the right of way.



Ordinance, Planning and Zoning

• Main Street – C-1 & C-2 Zoning Discussion

Alderman Agne was just beginning the discussion on whether a piece of property at the north end of town on Main Street should be changed to C-2 or remain C-1 possibly with special uses attached.

Brad asked if the planning commission should talk the subject over. Agne noted this was just beginning the discussion.

Fred asked if it was fair for this owner to be the only C-1 on Main Street while the rest are C-2?

Agne noted he was merely starting the conversation on the subject and asked that the council spend some time thinking the subject over.

Click on this link for a pdf illustrating the area in question.



Licence, Insurance Claims, CEMA and Contracts

•Rejis Service Agreement Discussion

It is my understanding that this is the company that provides computer support to the city.

There will be no fee increase on this contract this year. Al Hudzik has worked on cutting hours back over the last few months so the city did not go over on support hours in the current contract. He will continue to monitor the hours all departments use so as to not exceed the hours in the next contract. Al mentioned that Rejis responds quickly to issues.



Personnel

All of issues below were discussed in executive session.

•Update/Discussion on Collective Bargaining (including review of changes to FOP agreement)