Alderman Row was not in attendance at this meeting.
Municipal Buildings, Property, and Capital Improvements
• Fire Department Brick Replacement
The brick on the Fire Station need to be replaced or repaired, it was the belief Alderman Oberkfell to replace all of the brick. Repair of some flashing and some steel in the chiefs office are also believed to be needed. An estimate of $13,000 was made by Williams Brick of Waterloo. Specs were given to the chief by Oberkfell, these will be reviewed by the chief and Ron Williams to put the work out for bid.
• Police Station Roof Update
Lakeside Roofing will do the work and add sloping to the currently flat roof system on the building. They will also add gutters and downspouts for the total price of $34,087. The insurance company will pay out $25,770 which puts the city on the hook for around $8,000 out of pocket. Hejna noted that there was $4,000 in this years budget for roof repairs to this building.
Committee of the Whole
• Meadow Ridge West Condo Association
An ordinance will be drafted by Tom Adams the city attorney for the Columbia Police to have jurisdiction on the associations private property. This ordinance will only be worked on by Tom if the association first agrees to pay for all legal costs the city will have in dealing with the drafting of the ordinance. The city only has one other agreement of this type and that is with the owners of the Market Place complex.
•Veterans Parkway
This was discussion on changing the names of Parkview and Edelweiss to Veterans Parkway at the beginning of November. A memorial will be placed along what is now Parkview between the evergreens and the road near the Blue Jays football field.
This was something that was presented in ’07 and the council told the group that if they could get all the landowners to agree then the name change could occur and they could place the memorial in the park. Sketches were presented last winter regarding the memorial, no final design was presented but the understanding is that the bronze sculpture has already been ordered, the council has no real idea if it resembles the sketches at all. The consensus was they agreed to it and they figure the memorial will look fine. They seemed to think the memorial would be a solider helping a child.
I like the idea of having the memorial and the name change. Alderman Agne thinks the name Veterans Parkway should be used on a more prominent street in town. I feel they are fairly major streets in the community.
This will affect all people who own property along these streets; if you have not been notified or do not wish to have your address changed I would suggest calling City Hall ASAP, it could be a pain to get your address changed on everything you get in the mail and if you’re a business your stationary will be obsolete.
• Legal RFQ Submissions
The aldermen were asked to give their impression of the submissions along with any specific items they would like to have reviewed before a selection is made. The city attorney is appointed by the mayor with the council’s approval on a yearly basis. The labor attorney is determined by a vote of the council. Tom Adams is in place until spring of 2010 as the city attorney. The following notes are some highlights of the discussion on the subject.
Ebersohl – fixed rate or hourly rate? The city does not want a 1 or 2 year associate they would prefer a partner. Which partner would handle the city’s issues?
Stumpf – The city attorney and the labor attorney should be two separate law firms for diversification.
Hutchinson – What will be included in the retainer fees if optioned, what do the firms include in other cities umbrella retainer plans?
Roessler – Law firm that handles a diverse array of legal issues with a good retainer plan.
Oberkfell – The city should have on “pointman” contact at the law firm they select.
Hejna – Do other Cities have attorney present their council meetings? Answer form Hutchinson, “Yes”
Niemetz – Fixed rate prices for handling certain issue that arise frequently. Hourly rate could be an issue if they charge for everything and really nickel and dime their clients.
Hejna – Would the mayor simply give his recommendation or update the council with his progress and answers from the law firms. Hutchinson said he would present his recommendation with bullet points on what he finds with each law firm he speaks with regarding the issues the council has given him to review and look for.
Agne liked law firms 1, 4, & 5 and C, D, & E
Hejna liked Helper Broom rather than Gallop, Johnson, Newman
Brad liked Helper Broom & Sandberg Phoenix
• Other Items
The surplus auction held July 11th made $11,400. Action Auction received $463 while the city had a net income of $10, 185.
Dr. Hunter with the Osage Nation would like to make some changes to the Programmatic Agreement so it was not signed by the city.
Some discussion took place regarding the levy and the lack of federal funding to those districts.
The funding for the poor road conditions of the road by McDonalds going to marketplace may come from state sources as the owner may be getting some funding for allowing the old car dealership to become a park & ride lot.
License, Insurance, Claims, CEMA, and Contracts
• Steel Workers Health Insurance
The agreement was reviewed by Mark Weissman and some changes will be made. The insurance company did note that their rates did increase by 11% but offered no real reason why.
Personnel
• Executive Session for an update on the collective bargaining negotiations & employee salaries and an update on an EEOC complaint.
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